SOUTH FLORIDA

The President will — a.Preside at all meetings of the Association and Board of Directors. b.Fill by appointment any officer and director vacancy, such appointee to be approved by the Board, and to remain in the office until the next regular election. c.Serve, as necessary, as ex-officio member of all committees.

The Vice President will: a.Assume all duties of the president in their absence or disability. b.Other activities as necessary and appropriate. c.Maintain the Associations archives.

The Secretary will — a.Record and transcribe minutes of all Board of Directors meetings, annual meeting, any special meeting duly called, or other meetings, as requested by the President. b. Perform secretarial duties as requested by the President.

The Treasurer will — a.Maintain the account(s) for all funds, receipts, and disbursements for the Association. b.Be the custodian of Association funds, which must be deposited in a bank, or banks, approved by the Board of Directors. c.Present a Treasurer’s Report, in writing, as to the financial condition of the Association at each meeting of the Board of Directors. The Treasurer’s report, or a summary thereof, may be published in the monthly newsletter, and/or presented at the monthly meeting. d.Pay all bills received and check reimbursement of expenses as required in conducting the activities of the Association. e.Prepare and file financial and/or collateral reports required for licenses, registration, state/local and Federal Tax returns, as necessary to maintain its 501©3 IRS tax exempt status and other legal business status. f. Participate in planning and coordination of fund-raising activities by a Director-at-Large.

The Director will: a.Establish conference date and theme. b.Find a venue (table décor and electronics, map for conference crew, signs, parking). c.Contact speakers from in and outside SFWA. Request a photo and bio. d.Recruit conference crew and lists their duties. e.Engage a photographer, musician, and caterer. f.Direct and manage all volunteers in reservations, and tuition of workshops. g.Solicit donations from community businesses. h.Maintain a list of enrollees. i.Manage program covers, schedules, photos, bios, tributes, donors. j.Manage budget and expenses incurred, submits receipts to the treasurer. k.Advertise event widely on social media.

The Director of Public Relations will — a.Promote SFWA via press releases, newspapers, radio, social media, and other broadcast modes about regular meetings, installations, workshops, conferences, and other activities within SFWA.   b.Serve as liaison between SFWA, and other appropriate community media organizations in collaboration to promote each other in the community. c.Pursue and help implement activities to increase membership benefits through community involvement relevant to their writing careers. Additional Projects to be assigned.

The Director- Membership will — a.Plan and coordinate membership recruiting and retention efforts. b.Recommend members for nominating committee. c.Maintain mailing list of Association members and others needing or desiring information regarding the Association. e. Chair Membership Committee.

The Director will: a.Serve as or appoint Editor of Association newsletter. b.Oversee other Association publications. c.Appoint an Assistant Editor and newsletter staff, as needed.

The Director will: a.Promote networking of Association within membership, and with activities in the greater literary community. b.Organize and participate in the Junior Orange Bowl creative writing contest. c.Oversee public relations for the writer’s conference for the Association. d.Participate in planning and coordination of fund-raising activities by a Director-at-Large e.Coordinate other community relations matters

a.Maintain the Association Website, as necessary. b.Post information on the website and update information, as appropriate. c.Oversee other activities related to the Internet.

The Director- Writers Contest will — a.Oversee Association’s writers contest and all activities related to the contest. b.Prepare budget

The Directors at Large will — Each Director-at-Large will perform duties or activities as decided by the President. For example: a.Coordinate critique groups and workshops. b.Organize writers conference. c.Plan and coordinate fund raising activities. d.Other activities as necessary and appropriate.

The Directors at Large will — Each Director-at-Large will perform duties or activities as decided by the President. For example: a.Coordinate critique groups and workshops. b.Organize writers conference. c.Plan and coordinate fund raising activities. d.Other activities as necessary and appropriate.